An oil and gas operator runs on capital projects, authorizations for expenditure, field service costs, and equipment spread across sites, all of which have to tie back to the financials. When AFEs and field costs live in spreadsheets apart from the general ledger, capital discipline slips, and the real cost of a project surfaces too late. Zanovoy implements multiple ERP partners for mid-market oil and gas companies around AFE tracking, capital project accounting, and field operations, then supports it as you scale.
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Where Oil & Gas Finance Teams Get Stuck
Most mid-market operators track AFEs and field costs in spreadsheets while the financials sit in a separate system. The two never reconcile, so a capital project's true cost against its authorization is unclear until well after the spend is committed.
01
Authorizations for expenditure govern how capital gets spent, but when AFEs are tracked outside the general ledger, actual costs against each authorization are reconciled by hand. Overruns surface late, and the finance team is always looking backward at capital that is already committed.
02
Costs accumulate across well sites, field crews, and equipment, often through separate systems and manual entry. Getting a true, current view of operational cost by project or location means stitching sources together, so leadership sees the picture after the period closes, not during it.
03
Equipment leases, asset tracking, and capital project accounting under industry standards are heavier than a general-purpose accounting tool was built for. The data exists, but pulling it together for an auditor, a lender, or a partner is slow and error-prone.
The Right Platform for a Capital-Intensive Operation
We do not hand operators a flat list of applications, and we do not pretend that a general-purpose accounting tool can carry capital project and field accounting. We map how you authorize, spend, and operate across your projects and sites, then build the stack around the system that fits.
NetSuite unifies capital project accounting, AFE tracking, field service, and asset management into a single general ledger platform. It captures actual operational costs against authorizations for expenditure in real time, creating an audit-ready anchor from the initial field cost to the financial statement across upstream and midstream assets.
Coupa centralizes procurement and routes approvals for heavy equipment, services, and materials, enforcing contract compliance at the point of commitment. For high-scale oil and gas operations, it eliminates hidden costs and provides real-time visibility into supplier performance before spend hits the general ledger.
Operators carry out material leases across equipment, vehicles, and facilities. FinQuery manages that portfolio under ASC 842, tracking obligations and generating the schedules and disclosures auditors expect, so a large and changing set of equipment leases stays compliant without manual tracking.
For operations and cost analytics, Power BI reads from NetSuite so leadership sees project cost, field performance, and capital trends without exporting data by hand. It fits naturally where the team already runs on the Microsoft stack, turning live project and field data into the dashboards that show where capital and cost are actually moving.
Why Oil & Gas Companies Work With Us
We lead with what an oil and gas operator actually has to defend: AFE tracking, capital project accounting, and the cost discipline against authorizations that determine whether the operation is healthy. Our teams come from accounting and systems backgrounds and approach your operation from a finance perspective, not a generalist IT one.
We configure AFE structures, capital project accounting, and field cost tracking to match how you actually operate, so the system fits a focused operator today and still holds as you add projects, assets, and sites.
Authorization for expenditure tracking, capital project accounting, and field service costing are the core of the work here, not a generic ERP rollout with the oil and gas specifics left for you to sort out.
We connect field systems, procurement, lease, and analytics tools to NetSuite and other core ERP’s through direct integrations, so the data moves on its own, and project costs are visible without manual gathering.
We set up clean records and traceable project and capital costs from the first month, so a lender request, a partner audit, or a diligence round is a query, not a fire drill.
The people who advise on the platform are the people who implement it and the people who support it afterward, which is what oil and gas managed services should mean.
A 30-minute conversation about your operation, not a sales demo.
Start with a ConversationProfessionals on the Financial Transformation Team
Companies supported through IPO
Implementations delivered across 5 continents
Customizations built for enterprise clients
Integrations built across the platform ecosystem
Continents served
How the Engagement Runs
We start at the whiteboard, not the software. Before a single thing is configured, we work through how your operation authorizes capital, where field costs come from, and what your projects and assets actually look like on the books. That conversation tells us whether NetSuite Oil & Gas Services is right for your scale or whether you sit in majors territory where a heavier tier belongs. You leave the phase with a documented requirements set and the reasoning behind the recommendation, not a sales quote.
This is where AFE structures, capital project accounting, and field cost tracking get built to your operation, well by well, project by project, however your authorizations actually flow. We carry your historical data across cleanly from whatever you are running today, so you open NetSuite with your projects, assets, and balances intact rather than a blank system to rebuild by hand.
A finance system that cannot see the field is half a system. We wire NetSuite to your field data, procurement, and lease tools through direct connections, so a cost incurred at a site shows up against its project and its AFE without anyone keying it in twice.
Operations do not hold still, and neither does the configuration. As you bring on new projects, assets, and sites, we tune the AFE and project setup to keep pace, run alongside your monthly close, and manage the integrations. It is the standing NetSuite bench a lean finance team needs without carrying a full-time admin on the headcount.
Bring your current setup. We'll map an honest path from where you are.
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